Data Privacy Policy - Gokul Mission

1. Introduction

Gokul Mission ("we", "our", or "us") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our recruitment services.

2. Information We Collect

Personal Information

Name: Full name as per official documents
Contact Details: Email address, phone number
Date of Birth: For age verification
Address: Permanent and current address
Government IDs: Aadhar number, PAN number

Professional Information

Educational Qualifications: Degrees, certificates, institutions
Work Experience: Employment history, skills
Position Applied: Job preferences, location preferences

Documents

Photograph: Recent passport-size photo
Signature: Digital signature
ID Proofs: Aadhar card, PAN card copies
Certificates: Educational and experience certificates

Technical Information

IP Address: For security and analytics
Browser Information: Type, version, language
Device Information: Device type, operating system
Usage Data: Pages visited, time spent, actions taken

3. How We Collect Information

Direct Collection: When you fill out application forms
Document Upload: When you upload required documents
Payment Processing: When you make application fee payments
Cookies: Through browser cookies and similar technologies
Automated Collection: Through website analytics and security tools

4. How We Use Your Information

We use your information for the following purposes:

Application Processing: To process and evaluate your job application
Communication: To send updates about your application status
Verification: To verify your identity and qualifications
Selection Process: To conduct interviews, tests, and background checks
Payment Processing: To process application fee payments
Legal Compliance: To comply with applicable laws and regulations
Security: To prevent fraud and protect our services
Analytics: To improve our services and user experience

5. Information Sharing

We do not sell your personal information. We may share your information only in the following circumstances:

With Your Consent

When you explicitly consent to share specific information
When you authorize us to share with third parties (e.g., background verification agencies)

Service Providers

Payment Gateways: Razorpay for payment processing
Email Services: EmailJS for sending communications
Cloud Services: For data storage and hosting
Background Verification: For verification of documents and credentials

Legal Requirements

When required by law, court order, or government authority
To protect our rights, property, or safety
To prevent fraud or illegal activities

6. Data Security

We implement industry-standard security measures to protect your information:

Encryption: SSL/TLS encryption for data in transit
Secure Storage: Encrypted storage for sensitive data
Access Control: Restricted access to personal information
Regular Audits: Periodic security reviews and updates
Firewall Protection: Network security measures
Secure Payment: PCI DSS compliant payment processing

7. Data Retention

We retain your information for the following periods:

Active Applications: Until recruitment process is complete (typically 6-12 months)
Selected Candidates: As long as employed (if selected)
Rejected Applications: 2 years from rejection date
Payment Records: 7 years as per tax regulations
Analytics Data: 2 years for service improvement

After retention periods, data is securely deleted or anonymized.

8. Your Rights

You have the following rights regarding your personal information:

Access: Request access to your personal information
Correction: Request correction of inaccurate information
Deletion: Request deletion of your information (subject to legal requirements)
Withdraw Consent: Withdraw consent for data processing
Data Portability: Request transfer of your data to another service
Opt-out: Opt-out of marketing communications

To exercise these rights, contact us at info@gokulmission.com

9. Cookies and Tracking

We use cookies and similar technologies to:

Remember your login credentials
Improve website functionality
Analyze website usage and performance
Provide personalized content

You can manage cookie preferences through your browser settings.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these third parties. We encourage you to read their privacy policies.

11. Children's Privacy

Our services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children. If we discover we have collected such information, we will delete it immediately.

12. International Data Transfers

Your information is primarily stored and processed within India. If transferred internationally, we ensure adequate protection through standard contractual clauses or other legal mechanisms.

13. Policy Updates

We may update this Privacy Policy from time to time. We will notify you of significant changes by:

Posting the updated policy on our website
Sending email notification to registered users
Displaying a prominent notice on our website

Continued use of our services after updates constitutes acceptance of the revised policy.

14. Contact Information

For privacy-related queries or to exercise your rights:

Email: info@gokulmission.com
Phone: +91-91357 46775
Address: Gokul Mission Office, [Complete Address]
Grievance Officer: Privacy Officer, Gokul Mission

15. Regulatory Compliance

This Privacy Policy is designed to comply with:

Information Technology Act, 2000 (India)
SPDI Rules (Sensitive Personal Data or Information)
Other applicable data protection laws in India